QuickBooks Training – Free and Paid Options

Whether you’re brand new to QuickBooks or looking to learn more about an advanced feature, there is an extensive range of both free and paid resources available to you. But which option is the best for your needs? That depends on your budget, time, and knowledge of the platform. Below you’ll find a comprehensive list of our top recommendations, which includes both free and paid QuickBooks training options, to help you decide the best option for your business.

QuickBooks Training Options for Beginners and Advanced Users

Free QuickBooks Training Options

There are tons of great online resources to learn all about QuickBooks at no cost. From the basics to advanced questions, you can learn everything you need to know about QuickBooks with the following resources:

Fit Small Business QuickBooks Online Video Tutorials

Are you brand new to QuickBooks Online or need a better understanding of the platform? You may want to start your research with Fit Small Business. They have released 39 tutorials spanning 7 lessons, with each lesson being explained step by step.

Fit Small Business offers step-by-step instructions in both a video and written format. From setting up invoices, to paying bills, to reporting help, the tutorials offer you options and flexibility to learn at your own pace.

QuickBooks Video Tutorials & Guides

Sometimes the answer to your questions is one click away! The QuickBooks software is fully equipped with a powerful learning center (find it under the help menu). Their video tutorials are a great tool to use to refresh and expand your knowledge on specific QuickBooks functions. Their video library is organized into the following topics:

  • QuickBooks Basics
  • Money Out
  • Online Banking
  • Payroll
  • Adding Information to QuickBooks
  • Money In
  • Switching to QuickBooks Online

User Forums

Have a specific question you need help with? Intuit’s official community forum is an excellent starting point. These users, like you, are operating the program day-in, day-out, and chances are that someone else has run into the problem you’re facing. Their searchable database includes almost a half a million answered questions about QuickBooks. When a question has multiple answers, they are rated by other users for effectiveness to help give you the best solution.

User forums are the best for merchants who are already accustomed to the platform, but need help learning how to use an advanced function, like how to track payments for a business loan. If you can’t find the answer you’re looking for, you can post it, likely attracting an expert’s opinion.


Udemy is a learning platform with over 65,000 courses; some free and some paid. The free classes about QuickBooks vary in topics, with some being general and some are more task specific. The nice part about Udemy is that you can read user reviews on the classes (when available) to see if the course will help you with your specific topic or problem. You can also see how many people are taking the class. If you choose to learn on Udemy, be sure to check back often! New classes can be created at any time.

Paid QuickBooks Training Options

Those seeking one-on-one attention from a QuickBooks expert may want to consider a paid training option. While these trainings come in a variety of formats, all provide a more structured approach to QuickBooks training. Some of our paid training recommendations include:

Self-Paced DVDs and CDs

For merchants who are more audio or visual learners, QuickBooks Training offers DVD training guides that serve as a thorough reference guide. Endorsed by Intuit, these guides deliver a polished training course that covers topics including:

  • How to set up a company file
  • How to manage expenses
  • How to manage sales and income
  • Inventory management
  • Accounting basics

If you decide to find a different DVD set, remember that not all trainers are created equal. Be sure your materials include a printed or downloadable course guide, as it’ll help you when you begin to use QuickBooks on your own.

Webucator: Online QuickBooks Training and Webinars

Those looking for a more interactive experience may want to research an online course like Webucator. These interactive video webinars connect you to an instructor in real time. There are different ways to interact with the instructor, but we recommend finding classes where you can view the instructor’s screen and have the ability to ask questions, either by using a microphone or a text chat function.

Webucator is an excellent option if you’re interested in an online course, as it has provided training to more than 70% of the Fortune 100 companies. It is also a Microsoft Certified Partner for Learning Solutions. For $490, you get two days of training on the following topics:

  • How to create invoices
  • How to create credit memos
  • How to manage your inventory
  • How to track job costs
  • How to generate financial reports

Classroom Training

Did you know that several training companies offer face-to-face QuickBooks training across the country? Courses range from beginner to advanced level, and provide you personal access to an experienced instructor who can guide you step-by-step. The standard two-day workshop (cost: $550), which gives you a strong foundation, covers the following topics:

  • Accounting basics
  • Tips & tricks
  • How to setup your QuickBooks online account
  • How to manage sales and income
  • How to manage expenses

One-on-One Training

While they can be pricey, with the typical cost being $100/hour, a personal training instructor can be extremely beneficial. Because they visit your place of business, their training is 100% customized to your specific business needs whether your business is retail, hospitality, construction, legal, or any other. That means you won’t waste time learning practices that are irrelevant to your business and industry.

If you decide to find an instructor, make sure he or she is a certified QuickBooks ProAdvisor. Intuit offers access to its database of 100,000 expert ProAdvisors. Be sure to check out their site to find one near you!